Administrative & Business Support Assistant

Shape Your World
At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper, world-shaper.
This is your opportunity to help share the future of sustainability with world-changing innovations and low-carbon technologies. Become a valued part of the team that’s shaping the future of aluminium, revolutionising the way the world lives, builds, moves and flies. Be part of it and shape your world.
About the Role
We are seeking a resourceful, intuitive, and highly organised Administrative & Business Support Assistant to support as a key contributor to our Regional Operations Team and broader functional groups. This role goes beyond traditional support - it’s a strategic alliance with our leaders, teams, and stakeholders, enabling operational excellence across the board.
Your key focus areas and purpose will be:
Project Coordination & Efficiency: Contributing to the department efficiency and cost-effectiveness by managing internal and external resources to complete both special and ongoing projects.
Administrative & Scheduling Support: Optimising the Manager’s productivity by developing and utilising effective office systems and overseeing departmental calendars and scheduling needs.
Training & Systems Expertise: Being the go-to expert and trainer for office and company systems, ensuring staff are well-informed and capable of using tools and procedures correctly.
Team Logistics & Events Management: Planning and executing key events like workshops and recognition functions, handling travel arrangements for executives and team members, including visas, accommodation, expense reconciliation, and mobility-related tasks.
Communication, Collaboration & Reporting: Leading meeting coordination, compiling data and producing reports and presentations, supporting onboarding, assisting with budgeting, and fostering strong internal relationships through clear and collaborative communication.
What’s on offer
Attractive remuneration and variable bonus plan.
Employee growth and development opportunities.
Parental leave support for all caregivers.
Alcoa Live Well program offering travel, lifestyle, health and wellbeing discounts.
Generous leave entitlements including a leisure a day off every 4-week period.
Salary packaging for a novated car lease, employee share plan and superannuation options.
What you can bring to the role
Experienced in providing high-level administrative support within complex organisational environments, with a clear understanding of executive roles, responsibilities, and legal obligations.
Exceptional organisational, communication, and interpersonal skills, with a proven ability to handle sensitive information with discretion and maintain confidentiality.
Active contribution to a positive team dynamic, consistently modelling behaviours that promote trust, collaboration, and a high-performing organisational culture.
Advanced proficiency in Microsoft Office and enterprise systems with a proactive, solutions-oriented mindset with a commitment to continuous improvement
Self-awareness and resilience with an ability to remain composed under pressure, respond empathetically, and foster a supportive environment.
Diploma of Business would be considered advantageous along with any recent certifications in modern executive assistant practices and technologies are highly regarded.
Additional information
Interviews may progress prior to the closing date, although all applications will be considered.
You will only be contacted if you are shortlisted for an interview, this process can take up to four weeks from the closing date.
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About the Location
Alcoa Australia’s company headquarters is located at 235 St Georges Terrace in Perth CBD, Western Australia, on Whadjuk Noongar land. The office is conveniently close to public transport and parking, and hosts employees from various business functions, including Commercial, Finance, Sustainability, Communications, and Human Resources, as well as expert teams supporting local and global locations. Our head office offers modern, open-plan working facilities and excellent end-of-trip amenities within a state-of-the-art building.
We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate.
This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career!
Your work. Your world. Shape them for the better.