Administrator (Wellington)

University of Otago, Wellington | Ōtākou Whakaihu Waka, Pōneke
Divisional Services and Administration | Whakaratoka me kā Whakariteka ā-Wahaka

Salary + 6.75% superannuation + five weeks' annual leave.
Career development + tertiary study benefit.
On going professional development opportunities.
About our team/Mō te tīma

Whakaratoka me kā Whakariteka ā-Wahaka | Divisional Services and Administration is a team of highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, confidential secretarial and administrative support services. You will be part of a supportive administration division providing administrative services to the Sciences Divisional Office.

The role/Te mahi

As Administrator for the Sciences Divisional Office, you will be the friendly face and first point of contact, offering a warm, professional welcome to staff, students, and visitors alike. In this varied role, you’ll deliver comprehensive administrative support across the Division, assist Māori and Pacific student support teams to help foster an inclusive environment, and work closely with the Senior Administrator and Executive Assistant on a range of projects and tasks. You will also provide essential cover during staff shortages, manage office supplies, maintain systems, and keep the workspace organised. You will manage inquiries, arrange meetings, take minutes, coordinate travel, process transactional finance activities, and step in wherever needed to ensure the smooth running of the office.

Your skills and experience/Kā pūkeka me kā wheako

We are looking for a proactive, customer-focused professional with a friendly manner, excellent relationship-building skills, and strong time management. This role is perfect for someone who is detail-focused and enjoys the pace of a busy environment. You are organised, communicate clearly and confidently, and work well with others to build strong relationships and achieve great results. You’ll also bring:

Previous experience in an operational administration and/or customer service role.
Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.
An ongoing commitment to positive outcomes for our students and staff.
Strong written and verbal communication skills, with an eye for detail.
Work proactively and supportively within a team to create a positive culture.
Commitment to working in a culturally safe and respectful manner and demonstrate an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.
Further details/Pūroko

This is a permanent full-time position (37.5 hours per week), located in Pōneke, Wellington.

The appointment range for this role is $65,281 to $69,648. (Top of Range $74,947).

We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in this position, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.

The salary range for this role is Level 5 $69,931 to $74,609. Top of Range $80,285.

You must have the right to live and work in New Zealand to apply for this position.

Ōtākou Whakaihu Waka | University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. We honour Te Tiriti o Waitangi and value and respect the contributions of staff from a wide range of backgrounds, experiences, skills, and perspectives.

For further information about this role, please contact Kerrie Harford via the contact details.

Application/Tono

Applications quoting reference number 2501174 will close on Sunday, 24 August.

Applications may be considered as they are received. The University reserves the right to close this vacancy at any time.