Administrative & Finance Coordinator

Job Title: Administrative & Finance Coordinator

Reports To: Managing Director

About Us: Dash is a friendly family run business making composite products within motorsport (including F1), automotive and aerospace.

Job Summary: We are seeking a highly organized, meticulous, and proactive Administrative & Finance Coordinator to join our team in Abingdon. This pivotal role is responsible for providing essential administrative support to ensure the smooth daily operation of our business, alongside managing key financial tasks. The ideal candidate will be a highly reliable individual with strong attention to detail, excellent communication skills, and the ability to manage multiple priorities effectively.

Key Responsibilities:

Financial Administration:

Manage accounts payable and accounts receivable processes, including invoicing, payment processing, and reconciliation.
Conduct regular bank reconciliations and maintain accurate financial records.
Process expense reports and ensure adherence to company policies.
Assist with month-end and year-end close processes as required.
Liaise with external accountants/auditors, providing necessary documentation and support.
Monitor cash flow and assist with basic financial reporting.
Administer payroll support activities (e.g., gathering timesheets, basic calculations, liaising with payroll provider).
Administrative Support:

Organize and maintain physical and electronic filing systems.
Coordinate meetings, including scheduling, preparing agendas, taking minutes, and arranging catering.
Handle incoming and outgoing mail and deliveries.
Manage travel arrangements (flights, accommodation, transport) for team members as needed.
Assist with onboarding new employees, preparing welcome packs and setting up workstations.
HR Support (as required):

Maintain confidential employee records.
Assist with the coordination of recruitment activities, such as scheduling interviews.
Support HR administrative tasks under guidance from management.
Help generate risk assessments ensuring the safety of the team.
Office Operations & Facilities:

Ensure the office environment is well-maintained, tidy, and functional.
Liaise with vendors and service providers (e.g., IT support, cleaners, utilities).
Support the implementation of office policies and procedures.
General Support:

Provide ad-hoc administrative support to the leadership team and other departments as needed.
Contribute to a positive and productive office culture.
Qualifications & Experience:

Essential:

Proven experience (e.g., 2+ years) in a similar administrative and/or finance support role.
Strong proficiency in bookkeeping principles and financial administration.
Excellent computer skills, including strong proficiency in Microsoft Office Suite or similar (Word, Excel, Outlook, PowerPoint).
Experience with accounting software (e.g., Xero, QuickBooks, Sage, or similar ERP system).
Exceptional organizational skills and a meticulous attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
Discreet and able to handle confidential information with integrity.
Proactive, self-motivated, and able to work both independently and as part of a team.
A-Levels or equivalent relevant qualifications and a degree in Business Administration, Finance, or a related field is a plus.
Desirable:

Knowledge of basic HR administrative processes.
Job Type: Full-time

Pay: £30,000.00-£37,000.00 per year

Benefits:

Additional leave
Company events
Flexitime
Free parking
On-site parking
Private medical insurance
Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Canada
Ontario
Abingdon Show on map Get directions