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REQUIRED FEMALE PERSONAL SECRETARY ASSISTANT FOR ME WHO CAN HANDLE ALL OFFICE WORK CALLING EMAILS ETC
Event Project Coordinator
Place of work
Mumbai
Contract type
Full-time
Start date
-
Salary
-
Job details
Job description, work day and responsibilities
Event Operations Coordinator Job Description
The ideal candidate will play a key role in supporting the smooth execution of events and projects. This position involves coordinating with vendors, managing inventory, and providing administrative support.
• Vendor Coordination & Project Support:
• Coordinate with local and international vendors for merchandise and event materials.
• Liaise with suppliers for quotations, deliveries, timelines, and quality checks.
• Track status updates, follow up on deliverables, and ensure timely closures on tasks.
• Maintain a database of trusted vendors and service providers with updated contact details, pricing, and service records.
• Support the team in sourcing new vendors based on project needs, ensuring competitive pricing and quality benchmarks.
• Procurement & Inventory Management:
• Manage procurement of merchandise and supplies for events and projects.
• Maintain stock levels and track inventory across storage locations.
• Ensure safe handling, packaging, and dispatching of items for internal and external events.
• Conduct regular audits of inventory to identify discrepancies and initiate timely replenishment.
• Administrative & Operational Support:
• Support scheduling, meeting bookings, and coordination for ongoing projects.
• Maintain project documentation including spreadsheets, receipts, order details, and tracking files on shared drives.
• Assist with travel and accommodation bookings for team members attending events or conferences.
• Payments & Finance Coordination:
• Make online purchases using corporate credit cards and ensure proper tracking of all transactions.
• Coordinate with the finance team for payment reconciliations and documentation.
• Process invoices, follow up with vendors for billing, and maintain accurate records for financial reporting.
The ideal candidate will play a key role in supporting the smooth execution of events and projects. This position involves coordinating with vendors, managing inventory, and providing administrative support.
• Vendor Coordination & Project Support:
• Coordinate with local and international vendors for merchandise and event materials.
• Liaise with suppliers for quotations, deliveries, timelines, and quality checks.
• Track status updates, follow up on deliverables, and ensure timely closures on tasks.
• Maintain a database of trusted vendors and service providers with updated contact details, pricing, and service records.
• Support the team in sourcing new vendors based on project needs, ensuring competitive pricing and quality benchmarks.
• Procurement & Inventory Management:
• Manage procurement of merchandise and supplies for events and projects.
• Maintain stock levels and track inventory across storage locations.
• Ensure safe handling, packaging, and dispatching of items for internal and external events.
• Conduct regular audits of inventory to identify discrepancies and initiate timely replenishment.
• Administrative & Operational Support:
• Support scheduling, meeting bookings, and coordination for ongoing projects.
• Maintain project documentation including spreadsheets, receipts, order details, and tracking files on shared drives.
• Assist with travel and accommodation bookings for team members attending events or conferences.
• Payments & Finance Coordination:
• Make online purchases using corporate credit cards and ensure proper tracking of all transactions.
• Coordinate with the finance team for payment reconciliations and documentation.
• Process invoices, follow up with vendors for billing, and maintain accurate records for financial reporting.
The position is suitable for candidates with education
This position is suitable for fresh graduate
Company address
Offer ID: #1243981,
Published: 2 hours ago,
Company registered: 1 month ago
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