Job Description
Profile insights
Here’s how the job qualifications align with your profile.
Skills
Word processing
Medical terminology
Filing
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Job details
Here’s how the job details align with your profile.
Pay
$25.11–$32.66 an hour
Job type
Part-time
Permanent
Location
36 Queen St E, Toronto, ON M5B 1W8
Full job description
The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.
Reporting directly to the Ophthalmologist for day to day practices and the Clinical Leader Manager for administrative/programmatic duties, the ideal candidate will be able to independently and collaboratively manage a physician practice within St. Michael's Hospital. As a highly organized, self-motivated, results-oriented individual, you will be accountable for:
DUTIES & RESPONSIBILITIES:
Some combination of the following based on the priorities of the practice:
Scheduling patient and physician appointments
Answering, screening, and transferring phone calls
Registering patient visits
Preparing and distributing surgical documents as appropriate
Setting up the lanes for the physician to help with patient flow.
Help problem solve with physician any patient testing required.
Maintaining patient confidentiality
Creating and maintaining an efficient filing system for active, pending, and processed referrals
Maintaining an updated database of appointments, diagnoses, and disposition decisions
Creation and maintenance of patient files
Attending meetings: taking and typing of meeting minutes
Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
Accurate handling and preparation of OHIP billing procedures
Overseeing of accounts receivable and payable functions for physicians
Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
Booking travel and hotel arrangements, meeting rooms, and catering as required
Accurate transcription for correspondence for physician's office could include dicta typing
Other duties as assigned
QUALIFICATIONS:
Graduate of a recognized Medical Administration Program, or Business Administration Degree
Successful completion of a Medical Terminology Certificate required
Relevant healthcare experience in the field of Ophthalmology preferred
Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, graphic and desktop publishing software
OHIP billing experience an asset
Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
Professional and consistent customer service skills
Flexible Hours. Early start time and late finish. This position may involve travel.
Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.
Here’s how the job qualifications align with your profile.
Skills
Word processing
Medical terminology
Filing
+ show more
Do you have experience in Word processing?
Job details
Here’s how the job details align with your profile.
Pay
$25.11–$32.66 an hour
Job type
Part-time
Permanent
Location
36 Queen St E, Toronto, ON M5B 1W8
Full job description
The Medical Secretary formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Medical Secretary coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the physician's practice, while providing professional and caring service to the patients.
Reporting directly to the Ophthalmologist for day to day practices and the Clinical Leader Manager for administrative/programmatic duties, the ideal candidate will be able to independently and collaboratively manage a physician practice within St. Michael's Hospital. As a highly organized, self-motivated, results-oriented individual, you will be accountable for:
DUTIES & RESPONSIBILITIES:
Some combination of the following based on the priorities of the practice:
Scheduling patient and physician appointments
Answering, screening, and transferring phone calls
Registering patient visits
Preparing and distributing surgical documents as appropriate
Setting up the lanes for the physician to help with patient flow.
Help problem solve with physician any patient testing required.
Maintaining patient confidentiality
Creating and maintaining an efficient filing system for active, pending, and processed referrals
Maintaining an updated database of appointments, diagnoses, and disposition decisions
Creation and maintenance of patient files
Attending meetings: taking and typing of meeting minutes
Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
Accurate handling and preparation of OHIP billing procedures
Overseeing of accounts receivable and payable functions for physicians
Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
Booking travel and hotel arrangements, meeting rooms, and catering as required
Accurate transcription for correspondence for physician's office could include dicta typing
Other duties as assigned
QUALIFICATIONS:
Graduate of a recognized Medical Administration Program, or Business Administration Degree
Successful completion of a Medical Terminology Certificate required
Relevant healthcare experience in the field of Ophthalmology preferred
Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, graphic and desktop publishing software
OHIP billing experience an asset
Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
Professional and consistent customer service skills
Flexible Hours. Early start time and late finish. This position may involve travel.
Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.
💡 Quick Summary
Seeking a career-building opportunity? The Medical Secretary - Ophthalmology position is now open for candidates interested in the Health Jobs sector. This role in Toronto offers a professional environment and growth potential.
Requirement Snapshot: Candidates should possess basic communication skills, a proactive attitude, and the ability to work in a team. Experience in Health Jobs is a plus.