Administrative Assistant 2

Job highlights
Identified by Google from the original job post
Qualifications
High level of integrity and ability to manage sensitive and confidential information with discretion and professionalism
Degree not required
Minimum 5 years’ experience as an admin assistant
Minimum 5 years’ experience with expert level calendar support for senior leadership
Minimum 5 years’ experience with Microsoft Office applications is required (Outlook, Word, Excel, PowerPoint, MS Teams…)
2+ years demonstrated administrative experience in a fast-paced environment
Including experience supporting remote teams required
Effective verbal and written communicator with a diverse group of key stakeholders
Excellent organizational, analytical, and anticipatory skills
Ability to make independent decisions and to juggle multiple projects at once with compressed lead time, in addition to dealing with ambiguity
Solid ability to manage multiple projects and excellent problem-solving skills
Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups
Proficiency in Microsoft Office applications is required (Outlook, Word, Excel, PowerPoint, MS Teams…)
Knowledge of internal Microsoft tools such as iCIMS, HeadTrax, Employee Central, MSS, MS Expense, Travel, MyOrder, etc
Ability to be flexible and work quickly and efficiently
Ability to react with appropriate urgency to situations and requests
Ability to lift up to 20 pounds
Previous experience working at Microsoft specifically as an admin
Highly skilled in calendar management for senior leaders and has juggled multiple calendars at one time
Benefits
Computer and workstation
Health Plan
15 PTO days per year (accrued)
Major US holidays
Parental Leave
401K
The annual salary range for this position is $57,000 - $62,500 in Washington State
Responsibilities
This role will contribute to general administrative support
Must be able to come to our client office 5 Days a week 8 AM – 5:00 PM. (In office role)
Work in partnership with Executive Admin, Chief of Staff and Business Manager to make decisions regarding task prioritization aligned to the required outcomes needed to support the CVP and team members
Working closely with manager and other group administrative teams’ members regarding communications, meetings, and work priorities
Coordinate new hire onboarding and employee departures including the allocation and collection of Microsoft assets
Track assets, ensuring hardware lists are up to date and accurate
Procurement of goods and services including contractors, software, hardware, supplies, etc.?
Manage requests for resources through the end-to-end process ultimately resulting in the opening of a Purchase Order for the hiring of a supplier
This includes performing a variety of complex administrative functions relating to contracts (SOW) and purchase orders
Update Operational Policy & Procedural manual, as necessary
Help coordinate team meetings, events and offsites, including agenda management, meeting logistics, and material preparation.?Assisting with org-wide events run by the admin team
Space management includes planning office space, including office moves, in collaboration with Real estate and Facilities and partnering organizations
Ability to work effectively under shifting priorities and relatively ambiguous and complex situations
Providing backup support (calendar, travel, expenses) to other leaders
Helping maintains team aliases, to support efficient and appropriate internal communication
Planning and coordinating domestic and international travel plan end-to-end, including the proactive anticipation of any logistics and itineraries
Job description
Brief Description

Nextant is looking for a driven Administrative Assistant 2 to join our client team. This role will contribute to general administrative support.

Job Responsibilities:
• Must be able to come to our client office 5 Days a week 8 AM – 5:00 PM. (In office role)
• Work in partnership with Executive Admin, Chief of Staff and Business Manager to make decisions regarding task prioritization aligned to the required outcomes needed to support the CVP and team members.
• Working closely with manager and other group administrative teams’ members regarding communications, meetings, and work priorities.
• Coordinate new hire onboarding and employee departures including the allocation and collection of Microsoft assets. Track assets, ensuring hardware lists are up to date and accurate.
• Procurement of goods and services including contractors, software, hardware, supplies, etc.?
• Manage requests for resources through the end-to-end process ultimately resulting in the opening of a Purchase Order for the hiring of a supplier. This includes performing a variety of complex administrative functions relating to contracts (SOW) and purchase orders.
• Update Operational Policy & Procedural manual, as necessary.
• Help coordinate team meetings, events and offsites, including agenda management, meeting logistics, and material preparation.?Assisting with org-wide events run by the admin team.
• Space management includes planning office space, including office moves, in collaboration with Real estate and Facilities and partnering organizations.
• Ability to work effectively under shifting priorities and relatively ambiguous and complex situations.
• High level of integrity and ability to manage sensitive and confidential information with discretion and professionalism.
• Providing backup support (calendar, travel, expenses) to other leaders.
• Helping maintains team aliases, to support efficient and appropriate internal communication.
• Planning and coordinating domestic and international travel plan end-to-end, including the proactive anticipation of any logistics and itineraries.

Requirements:
• Degree not required.
• Minimum 5 years’ experience as an admin assistant.
• Minimum 5 years’ experience with expert level calendar support for senior leadership
• Minimum 5 years’ experience with Microsoft Office applications is required (Outlook, Word, Excel, PowerPoint, MS Teams…)
• 2+ years demonstrated administrative experience in a fast-paced environment. Including experience supporting remote teams required.
• Effective verbal and written communicator with a diverse group of key stakeholders.
• Excellent organizational, analytical, and anticipatory skills.
• Ability to make independent decisions and to juggle multiple projects at once with compressed lead time, in addition to dealing with ambiguity.
• Solid ability to manage multiple projects and excellent problem-solving skills.
• Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
• Proficiency in Microsoft Office applications is required (Outlook, Word, Excel, PowerPoint, MS Teams…)
• Knowledge of internal Microsoft tools such as iCIMS, HeadTrax, Employee Central, MSS, MS Expense, Travel, MyOrder, etc. a plus.???
• Ability to be flexible and work quickly and efficiently.
• Ability to react with appropriate urgency to situations and requests.
• Ability to lift up to 20 pounds.
• Previous experience working at Microsoft specifically as an admin.
• Highly skilled in calendar management for senior leaders and has juggled multiple calendars at one time.

Benefits:
• Computer and workstation
• Health Plan
• 15 PTO days per year (accrued)
• Major US holidays
• Parental Leave
• 401K

Duration:

Estimate start date: +/24/2024

Estimate end date: 6/30/2025

On-Site Position, Redmond, WA

Pay Rate:

The annual salary range for this position is $57,000 - $62,500 in Washington State. Please note that the salary range is a general guideline. Nextant considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/ training, key skills, and other market and business considerations when extending an offer.

Please note: Candidate must be in Washington State

We look forward to reviewing your application!

United States
Washington
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