Contract HRIS Coordinator

Qualifications
The ideal candidate will have strong system skills, experience with tracking, data entry, and creating process definitions and flows, as well as the ability to train and retrain staff as needed
2-4 years of experience working with HRIS systems in a coordinator or similar role, preferably in a higher education setting
Strong skills in HRIS system optimization, data management, and workflow creation
Exceptional attention to detail and data accuracy
Excellent verbal and written communication skills, with the ability to effectively train and support staff at all levels
Experience with supporting audits and providing documentation for compliance purposes
Proficient in running reports, both scheduled and ad hoc, using HRIS systems
Ability to work independently in a remote environment while managing multiple tasks efficiently
Flexibility to attend onsite meetings or perform onsite tasks as needed
The position is mostly remote, with occasional onsite presence required as needed
Responsibilities
This mostly remote position (with occasional onsite requirements) will support the HR team with HRIS system management, process improvement, and audit preparation
System Maintenance & Optimization: Manage and optimize the university's HRIS to ensure smooth operation and efficiency
Identify areas for improvement and clean up system data as needed
Process Creation & Documentation: Develop, document, and improve HR processes and workflows
Create detailed process definitions and flowcharts to streamline HR operations
Training & Staff Support: Provide training and retraining to staff on HRIS functionalities and new processes to ensure compliance and efficiency across departments
Audit Support: Assist with audit requests by providing timely, accurate documentation and reports
Ensure data integrity and compliance with university and legal requirements during frequent audit processes
Report Generation: Run scheduled and ad hoc reports for HR and management teams
Ensure accurate tracking and reporting of HR metrics, employee data, and system performance
Data Entry & Integrity: Perform accurate and timely data entry into the HRIS, ensuring all employee information is up-to-date and consistent across the system
Communication: Serve as a liaison between HR, IT, and other departments to communicate system updates, process changes, and training requirements
Provide clear, concise written and verbal communication
This is a temporary, part-time contractor role with up to 30-32 hours per week
Job description
Job Title: HRIS Coordinator (Temporary/Contractor position)

Company: Higher Education Client in Philadelphia, PA suburbs

Location: Mostly Virtual (Up to 32 hours per week), may be asked to come on-site on occasion

Timeline: Start ASAP through at least December 2026

Position Summary:

We are seeking a detail-oriented and experienced HRIS Coordinator for a temporary, part-time contractor role at a well-established university in the Pennsylvania suburbs. This mostly remote position (with occasional onsite requirements) will support the HR team with HRIS system management, process improvement, and audit preparation. The ideal candidate will have strong system skills, experience with tracking, data entry, and creating process definitions and flows, as well as the ability to train and retrain staff as needed.

Key Responsibilities:
• System Maintenance & Optimization: Manage and optimize the university's HRIS to ensure smooth operation and efficiency. Identify areas for improvement and clean up system data as needed.
• Process Creation & Documentation: Develop, document, and improve HR processes and workflows. Create detailed process definitions and flowcharts to streamline HR operations.
• Training & Staff Support: Provide training and retraining to staff on HRIS functionalities and new processes to ensure compliance and efficiency across departments.
• Audit Support: Assist with audit requests by providing timely, accurate documentation and reports. Ensure data integrity and compliance with university and legal requirements during frequent audit processes.
• Report Generation: Run scheduled and ad hoc reports for HR and management teams. Ensure accurate tracking and reporting of HR metrics, employee data, and system performance.
• Data Entry & Integrity: Perform accurate and timely data entry into the HRIS, ensuring all employee information is up-to-date and consistent across the system.
• Communication: Serve as a liaison between HR, IT, and other departments to communicate system updates, process changes, and training requirements. Provide clear, concise written and verbal communication.

Qualifications:
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 2-4 years of experience working with HRIS systems in a coordinator or similar role, preferably in a higher education setting.
• Strong skills in HRIS system optimization, data management, and workflow creation.
• Exceptional attention to detail and data accuracy.
• Excellent verbal and written communication skills, with the ability to effectively train and support staff at all levels.
• Experience with supporting audits and providing documentation for compliance purposes.
• Proficient in running reports, both scheduled and ad hoc, using HRIS systems.
• Ability to work independently in a remote environment while managing multiple tasks efficiently.
• Flexibility to attend onsite meetings or perform onsite tasks as needed.

Work Schedule:

This is a temporary, part-time contractor role with up to 30-32 hours per week. The position is mostly remote, with occasional onsite presence required as needed.