Event Assistant

Job highlights
Identified by Google from the original job post
Qualifications
Strong organizational skills with the ability to multitask and prioritize tasks effectively
Excellent communication and interpersonal skills, with a customer service mindset
Detail-oriented with a focus on delivering high-quality events and experiences
Ability to work flexible hours, including evenings and weekends, as needed for events
Responsibilities
Join our clients team as an Event Assistant and embark on an exciting career in event management!
Event Coordination: Assist in the planning, coordination, and execution of various events, including client meetings, seminars, conferences, and networking events
Coordinate logistics such as venue selection, catering, audiovisual equipment, and transportation
Attendee Management: Manage event registrations, RSVPs, and attendee communications
Provide support to ensure a smooth check-in process and address any attendee inquiries or issues during the event
Vendor Liaison: Communicate with vendors, suppliers, and contractors to negotiate contracts, secure services, and ensure timely delivery of goods and services
Maintain positive relationships with vendors to support future event needs
Budget Management: Assist in creating event budgets, tracking expenses, and managing costs to ensure events are executed within budgetary constraints
Identify cost-saving opportunities without compromising quality or attendee experience
Marketing Support: Collaborate with the marketing team to promote events through various channels, including email campaigns, social media, and website announcements
Create engaging event materials such as invitations, flyers, and signage
On-site Support: Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers
Act as a point of contact for event vendors, attendees, and speakers to address any issues and ensure a seamless experience
Post-Event Evaluation: Conduct post-event evaluations to gather feedback from attendees, sponsors, and stakeholders
Analyze data and insights to identify areas for improvement and implement enhancements for future events
Join our team and become an integral part of creating exceptional events that leave a lasting impression on our clients and partners
Job description
We're Hiring: Event Assistant – Start ASAP!

Are you a detail-oriented individual with a passion for creating memorable experiences? Join our clients team as an Event Assistant and embark on an exciting career in event management!

Responsibilities:
• Event Coordination: Assist in the planning, coordination, and execution of various events, including client meetings, seminars, conferences, and networking events. Coordinate logistics such as venue selection, catering, audiovisual equipment, and transportation.
• Attendee Management: Manage event registrations, RSVPs, and attendee communications. Provide support to ensure a smooth check-in process and address any attendee inquiries or issues during the event.
• Vendor Liaison: Communicate with vendors, suppliers, and contractors to negotiate contracts, secure services, and ensure timely delivery of goods and services. Maintain positive relationships with vendors to support future event needs.
• Budget Management: Assist in creating event budgets, tracking expenses, and managing costs to ensure events are executed within budgetary constraints. Identify cost-saving opportunities without compromising quality or attendee experience.
• Marketing Support: Collaborate with the marketing team to promote events through various channels, including email campaigns, social media, and website announcements. Create engaging event materials such as invitations, flyers, and signage.
• On-site Support: Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers. Act as a point of contact for event vendors, attendees, and speakers to address any issues and ensure a seamless experience.
• Post-Event Evaluation: Conduct post-event evaluations to gather feedback from attendees, sponsors, and stakeholders. Analyze data and insights to identify areas for improvement and implement enhancements for future events.

Qualifications:
• Previous experience in event planning, coordination, or hospitality is preferred.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service mindset.
• Detail-oriented with a focus on delivering high-quality events and experiences.
• Proficiency in Microsoft Office Suite and event management software is a plus.
• Ability to work flexible hours, including evenings and weekends, as needed for events.

Join our team and become an integral part of creating exceptional events that leave a lasting impression on our clients and partners. If you're ready to take your career to the next level in event management, apply now!

United States
Ohio
Dayton Show on map Get directions