Human Resources Specialist

Job highlights
Identified by Google from the original job post
Qualifications
You have excellent attention to detail, are motivated by consistently improving internal processes, and are a champion of Avid Bio's culture
You are someone who gets excited about working in a fast-paced environment and is willing to contribute wherever necessary
You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way
Your written and verbal skills are out of this world and you communicate with clarity and confidence
You're a multitasking ninja with a superpower of attention to detail that keeps everything running smoothly
You're a relationship-building wizard, able to connect with anyone - from team members to clients, vendors, and suppliers
Facilitates recruitment life cycle activities to include creating job requisitions, external job posting on career sites, job description support and background checks
Heavy schedule and coordination of interviews and provide excellent candidate experience
Bring your 3+ years of experience in HR or HR-specific degree/certificate and passion for providing friendly and excellent service to work every day
Enjoy navigating ambiguity, solving problems independently, and building strong working relationships with others
Communicate with ease across all levels of the organization and delight everyone with your customer service skills and positive attitude
You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way
Your written and verbal skills are out of this world, and you communicate with clarity and confidence
You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything
You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers
Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position
Benefits
This role is a full-time position operating Monday through Friday
We offer competitive compensation packages for this role, including a base salary, equity grants, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off
The compensation range for this role is $28 to $36 an hour, depending on experience and qualifications
Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment
Responsibilities
You actively participate in the day-to-day operations of the People Team in the administration of the Human Resources policies, procedures, and programs
Make a real difference in people's lives by improving patient outcomes
Join a dynamic team and meaningfully impact the company’s success in both the short and long term
Collaborate with colleagues at all levels to achieve great things together
Grow your role and shape your career path in a way that fits your strengths and aspirations
Expand your knowledge and expertise in the exciting and fast-paced world of CDMO
Be a part of creating a fun and inspiring work environment where everyone can thrive
Coordinate all pre-hire activities with hiring manager, IT and Finance team
Partner with hiring managers and support the onboarding of employees by ensuring proper paperwork is completed and employee electronic records / Timesheets are setup properly in ADP
Provide onsite support for in-person panel interviews
Lead the orientation/on-boarding process for new associates
Implement process improvements where needed
Greet and ****** candidates to the interview room and coordinate tests, tours, and breaks
Lead the orientation/on-boarding process for new associates
Implement process improvements where needed
Book travel and disseminate travel and interview details to candidates
Manage candidate expense reimbursements and department expenses in partnership with the Admin Team
Assist with Talent Acquisition projects as required
Plan and manage logistics for wellness and team-building events
Coordinate all company events including monthly meetings and seasonal events
Support the team in creating and maintaining an inclusive culture
Organize and maintain the confidential filing system for all team members
Support the People team in providing required reports in support of funding, audits, and/or legal requirements
Update payroll records by entering changes in employee statuses, rates of pay, leave accruals and deductions
Maintain the HR Share drive and update enterprise organizational chart
Coordinate offboarding for departing employees
Support the annual performance review cycle
Drive process excellence by continuously looking for opportunities to operate more efficiently and effectively
Monitor the People mailbox and respond promptly to inquiries
Administer harassment prevention training, employment verifications, ongoing employee surveys, purchase requests and invoice management, employee recognition program
Perform other duties as assigned
Showcase your love for writing by creating detailed job aids
Organize your work with ease, prioritize your tasks, and adapt to changes like a pro
Be excited to grow and be challenged with new tasks while managing multiple projects simultaneously
Maintain confidentiality and have availability to work in-office five days per week
In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 20 pounds
Job description
Description

Who we are:

We are a dedicated commercial biologics CDMO focused on the development and cGMP manufacture of biopharmaceuticals.

Mission of the role:

We are looking for a Human Resources Specialist who radiates positive energy and embraces a glass is refillable mindset! You actively participate in the day-to-day operations of the People Team in the administration of the Human Resources policies, procedures, and programs. You have excellent attention to detail, are motivated by consistently improving internal processes, and are a champion of Avid Bio's culture. You are someone who gets excited about working in a fast-paced environment and is willing to contribute wherever necessary. We are a vibrant and growing team on a mission, who values openness, teamwork, and contributions of everyone. If you love making a work environment fun and the best it can be, this is the role for you!

Who you are:
• You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
• Your written and verbal skills are out of this world and you communicate with clarity and confidence.
• You're a multitasking ninja with a superpower of attention to detail that keeps everything running smoothly.
• You're a relationship-building wizard, able to connect with anyone - from team members to clients, vendors, and suppliers.

You will have the opportunity to:
• Make a real difference in people's lives by improving patient outcomes.
• Join a dynamic team and meaningfully impact the company’s success in both the short and long term.
• Collaborate with colleagues at all levels to achieve great things together.
• Grow your role and shape your career path in a way that fits your strengths and aspirations.
• Expand your knowledge and expertise in the exciting and fast-paced world of CDMO.
• Be a part of creating a fun and inspiring work environment where everyone can thrive.

Your day-to-day:

Talent Acquisition:
• Facilitates recruitment life cycle activities to include creating job requisitions, external job posting on career sites, job description support and background checks.
• Coordinate all pre-hire activities with hiring manager, IT and Finance team.
• Partner with hiring managers and support the onboarding of employees by ensuring proper paperwork is completed and employee electronic records / Timesheets are setup properly in ADP.
• Provide onsite support for in-person panel interviews.
• Lead the orientation/on-boarding process for new associates. Implement process improvements where needed.
• Heavy schedule and coordination of interviews and provide excellent candidate experience.
• Greet and ****** candidates to the interview room and coordinate tests, tours, and breaks.
• Lead the orientation/on-boarding process for new associates. Implement process improvements where needed.
• Book travel and disseminate travel and interview details to candidates.
• Manage candidate expense reimbursements and department expenses in partnership with the Admin Team.
• Assist with Talent Acquisition projects as required.

People Operations:
• Plan and manage logistics for wellness and team-building events.
• Coordinate all company events including monthly meetings and seasonal events.
• Support the team in creating and maintaining an inclusive culture.
• Organize and maintain the confidential filing system for all team members.
• Support the People team in providing required reports in support of funding, audits, and/or legal requirements.
• Update payroll records by entering changes in employee statuses, rates of pay, leave accruals and deductions.
• Maintain the HR Share drive and update enterprise organizational chart.
• Coordinate offboarding for departing employees.
• Support the annual performance review cycle.

Miscellaneous:
• Drive process excellence by continuously looking for opportunities to operate more efficiently and effectively.
• Monitor the People mailbox and respond promptly to inquiries.
• Administer harassment prevention training, employment verifications, ongoing employee surveys, purchase requests and invoice management, employee recognition program.
• Perform other duties as assigned.

What it takes to do this job:
• Bring your 3+ years of experience in HR or HR-specific degree/certificate and passion for providing friendly and excellent service to work every day.
• Enjoy navigating ambiguity, solving problems independently, and building strong working relationships with others.
• Communicate with ease across all levels of the organization and delight everyone with your customer service skills and positive attitude.
• Showcase your love for writing by creating detailed job aids.
• Organize your work with ease, prioritize your tasks, and adapt to changes like a pro.
• Be excited to grow and be challenged with new tasks while managing multiple projects simultaneously.
• Maintain confidentiality and have availability to work in-office five days per week.

Position Type/Expected Hours of Work:

This role is a full-time position operating Monday through Friday.

Compensation:

We offer competitive compensation packages for this role, including a base salary, equity grants, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.

The compensation range for this role is $28 to $36 an hour, depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.

Who you are:
• You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
• Your written and verbal skills are out of this world, and you communicate with clarity and confidence.
• You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.
• You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.

Physical Demands & Work Environment:

In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 20 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.

United States
California
Tustin Show on map Get directions