Management Secretary

Remuneration: $72,285.58 - $73,+40.16 + Superannuation + Salary Packaging
Employment Type: Permanent Full Time
Position Classification: Admin Officer Level 4
Hours Per Week: 38
Location: Manning - Onsite
Requisition ID: REQ570702
Closing Date: Sunday, 11th of May

Are you an organised and proactive administrator with a passion for supporting high-performing teams? We are looking for an enthusiastic Administrative Support Officer to provide efficient secretarial and administrative services at Manning Hospital


About the Role
In this diverse and dynamic role, you will be a key support person, ensuring the smooth day-to-day operations of the team. You'll manage diaries, coordinate travel and meetings, prepare high-quality correspondence, and act as the first point of contact for both internal and external enquiries. You’ll also provide secretariat support for meetings and maintain accurate records and reports to support effective decision-making. The Manning Mental Health Service is currently undergoing widescale change and this role will play a crucial role in supporting changes to the admiration team and well as the broader team. Remote work from another HNE facility may be considered.

Key Responsibilities

Provide comprehensive administrative support including diary management, travel bookings, timesheet and payroll processing, and handling correspondence.
Manage administrative workflows and set priorities with minimal supervision to ensure tasks are completed efficiently and on time.
Draft, format and prepare reports, documents and professional correspondence.
Organise and support meetings, including agenda preparation, minute taking, and room or video conferencing arrangements.
Deliver reception and customer service support, ensuring all enquiries are handled promptly and professionally.

To succeed in this role, you’ll bring:

Proven experience in administration, secretarial and clerical support functions
Strong problem-solving skills and initiative
Excellent written and verbal communication abilities
A commitment to exceptional customer service
Outstanding time management and organisational skills
The ability to work independently and as part of a collaborative team
Confidence using a range of computer systems and applications

What’s on offer:

At Hunter New England Health enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. Join the team enriching health in millions of ways every day:


Sustainable Healthcare: Together towards zero
Monthly Allocated Days Off
4 weeks annual leave
Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
Salary packaging options - up to $11,600 plus novated leasing
Fitness Passport for health and well-being - discounted gym options for you and your family
Employee Assistance Program (EAP) for staff and family members


Need more information?

For role-related queries or questions, contact Renae Blanch on Renae.Blanch@health.nsw.gov.au


At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply.

If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact Rebecca.Caldwell@health.nsw.gov.au for confidential support to ensure an equitable, barrier-free application process.


Additional Information:

An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

Information for Applicants:

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Australia
New South Wales
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