Administrative Assistant, Publicity

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:
Publicity is looking for an Administrative Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi‐task and work on tight deadlines in a high‐pressure environment is crucial. A “can‐do” attitude is essential.
How you’ll CREATE:
Arrange meetings and conference calls via telephone and email
Cover phone lines and manage/update calendars
Coordinate and prioritize incoming verbal and email requests
Book travel, accommodations, & transportation
Maintain a strong working knowledge of employees, and important external contacts
Work closely with other administrative assistants and occasionally cover their phone lines
Exercise discretion when patching calls, rolling calls, and interrupting meetings
Regular meeting prep, coordination, and notes
Greet meeting participants
Order and set‐up food service for meetings
Promptly address any IT issues
Interact with vendors and promptly process invoices
Create and send grammatically/punctually correct internal/external company communication
Monthly expenses, reconciliation, and processing such as travel & entertainment expenses
Order office supplies, make restaurant reservations, and approve expenses
Additional duties as assigned
Bring your VIBE (Skills)
3 years of experience as an administrative assistant
Experience supporting more than one executive is preferred
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
Ability to interact comfortably and effectively with external partners and clients
High attention to detail, excellent follow‐through, problem‐solving and organizational skills
Self‐motivated, proactive, and resourceful
Flexible – able to adjust to changing priorities, and able to multi‐task
Excellent customer service skills
Excellent time management skills
Excellent written and verbal communication
Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
Creative skills a plus (Adobe Creative Suite, Keynote)
Music or entertainment experience a plus
Ability to sit and stand for long
Perks Playlist:
Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
Comprehensive medical, dental, vision, and FSA options, as well as:
100% coverage for out-patient mental health services
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
A lifetime fertility support allowance of $30,000 to plan participants
Student Loan Repayment Assistance and Tuition Reimbursement
100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent
Check out our full overview of benefits on the
Perks Playlist page
of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
For more information, please click on the following links.
E-Verify Participation Poster:
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Job Category:
Administrative
Salary Range:
$40,520-$74,893
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.