Events Planner

Full job description
Events Planner

Salary: £28,980 per annum


We also offer:

25 days annual leave (plus bank holidays) and a discretionary Christmas closure
Benefits platform with discounts on retail, dining and days out
Salary sacrifice schemes for gym, bicycles and nursery/childcare
Access to a free Employee Assistance Scheme to support you inside and outside of work
Enhanced maternity and paternity pay

Location: Woodberry Wetlands, Walthamstow Wetlands, Camley Street Natural Park, and home working

Flexible working: Although there may be occasional evening and weekend working, we operate a flexible working policy. Flexible working requests are welcomed from day one.


Role & Responsibilities

The Private Hire events team form a crucial part of the wider commercial strategy for London Wildlife Trust, bringing in vital unrestricted income that supports us to deliver our charitable mission. Reporting to the Events Sales Manager, this role will be part of a small but busy team delivering memorable and high-quality events across the three visitor hub sites set in stunning nature-rich locations in central London. The private hire events vary from meetings, conferences, birthdays, anniversaries, weddings, product activations and even fashion shows!


Your role will be to provide sales and operational support, acting as a main point of contact for the Events team for both internal and external stakeholders:


Managing all enquiries into the events department at London Wildlife Trust by phone, email and in person
Assist the Event Sales Manager to identify potential sales opportunities and generate agreed sales targets through reactive and pro-active sales
Conduct site visits with potential clients, both in person and virtually and to follow these up by providing additional private hire information, identifying upselling opportunities
Build a warm, friendly and approachable rapport with clients by keeping in regular contact and assisting with them throughout their event journey
Liaise with suppliers, conduct logistic meetings, and prepare event schedules
To operationally manage and attend events as requested to ensure a smooth operation and a high level of customer service (including some evening and weekend work)
Assist with the planning and execution of public ticketed events, ensuring a diverse, exciting programme of events.

(Please see job description on our website for a more detailed list of responsibilities)


Our ideal Events Planner

At least one years’ experience in venue sales or operations
Proven sales experience (proactive and reactive) in an events environment such as hotels or wedding/conference venue
Experience in managing multiple projects simultaneously
Operational knowledge of events in a hotel or wedding/conference venue
Excellent written and verbal communication skills including relationship building
A competent user of Microsoft Office
Capable of working independently as well as part of a team

(Please see job description for full person specification)


Closing Date: 9am 26th August

Interviews: Scheduled to take place week commencing 1st September, and reasonable adjustments will be offered to all candidates.


Does this sound like you? We’d love to hear from you!

Our vision is a London alive with nature, where everyone can experience and enjoy wildlife. In order to achieve our goal of engaging everyone in protecting London’s wildlife for the future, we know that our staff team needs to better reflect and represent all of London’s communities. Read more about London Wildlife Trust’s commitment to Equality, Diversity and Inclusion here: https://www.wildlondon.org.uk/jobs. We are also committed to ensuring the safety and wellbeing of children, young people and adults at risk is at the heart of our engagement with people, read more about London Wildlife Trust’s commitment to Safeguarding here: https://www.wildlondon.org.uk/safeguarding.