Events Project Manager

Job highlights
Identified by Google from the original job post
Qualifications
Extensive portfolio of event experience, specifically international event planning and execution
Confident and able to communicate the needs of our team to the larger workgroup
Comfortable with cross functional workstreams
Takes a consultative approach to program planning
Clear, concise, and timely communication skills
Solutions oriented
Benefits
Hourly Pay: $57 to $63 W2
Comfortable navigating change
Responsibilities
Curate VIP and Executive experiences
Strategy to Execution Program Management for Tier 1 events and experiences
Identify and recommend cities, dates, and specific venues that meet the program’s requirements and budget
Research, arrange, and lead site visits with key stakeholders
Research, arrange, and lead vendor interviews with key stakeholders
Negotiate and execute contracts with selected vendors to policy, terms and conditions
Identify and adhere to Project Milestones
Meet regularly (minimum weekly) with Stakeholders, partner cross functionally with teams to ensure a seamless attendee experience
Create, manage, and update program budgets in excess of $1 million
Identify, justify, and request any additional budget needs
Manage event logistics including but not limited to registration and travel, hotel rooms (as many as 15,000 room nights per program), ground transportation, food and beverage, production/AV
Lead and manage hotels, flights, food, and beverage experience for high profile attendees (media)
Lead a team of support staff (sourcing, planning, attendee management, travel)
Manage and troubleshoot venue and vendor issues onsite
Lead the onsite team to ensure an excellent attendee journey
Post event, review all invoices for accuracy, process invoices, host debrief meetings, and file all documentation
Job description
Russell Tobin & Associates is currently seeking an Events Project Manager, 12 Months Contract role for one of our Fortune 500 clients, at Cupertino, CA (Hybrid). Apply today for immediate consideration.

Hourly Pay: $57 to $63 W2

Location: Cupertino, CA (Hybrid including Travel)

Duration: 12 Months Contract until Sep 2025

Description:
• Extensive portfolio of event experience, specifically international event planning and execution.
• Curate VIP and Executive experiences.
• Strategy to Execution Program Management for Tier 1 events and experiences.
• Identify and recommend cities, dates, and specific venues that meet the program’s requirements and budget.
• Research, arrange, and lead site visits with key stakeholders.
• Research, arrange, and lead vendor interviews with key stakeholders.
• Negotiate and execute contracts with selected vendors to policy, terms and conditions.
• Identify and adhere to Project Milestones.
• Meet regularly (minimum weekly) with Stakeholders, partner cross functionally with teams to ensure a seamless attendee experience.
• Create, manage, and update program budgets in excess of $1 million.
• Identify, justify, and request any additional budget needs.
• Manage event logistics including but not limited to registration and travel, hotel rooms (as many as 15,000 room nights per program), ground transportation, food and beverage, production/AV.
• Lead and manage hotels, flights, food, and beverage experience for high profile attendees (media).
• Lead a team of support staff (sourcing, planning, attendee management, travel).
• Manage and troubleshoot venue and vendor issues onsite.
• Lead the onsite team to ensure an excellent attendee journey.
• Post event, review all invoices for accuracy, process invoices, host debrief meetings, and file all documentation.
• Confident and able to communicate the needs of our team to the larger workgroup.
• Comfortable with cross functional workstreams. Takes a consultative approach to program planning. Clear, concise, and timely communication skills. Solutions oriented. Comfortable navigating change.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, ****** orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

United States
California
Cupertino Show on map Get directions