Receptionist and Administration Assistant

Full job description
Wembley High Technology College
Brent
£27,800 - £27,814 per year

Salary:
£25584 + 2230 LW = Actual: £27,814
Job type:
Full Time, Permanent
Start date:
07 September 2025
Apply by:
5 September 2025
Job overview
About Us:
North Brent School, part of the Wembley Multi-Academy Trust, is a vibrant institution dedicated to providing high-quality education and fostering a supportive community for our students and staff. We are seeking a highly organised Receptionist to support our School.

Role Overview:
The Receptionist at the Trust will be the face of the school, greeting students, parents, ad visitors with warmth and professionalism. The successful candidate will provide comprehensive administrative support for the school and will support day to day operations including attendance, post and deliveries.


Key Responsibilities:
Reception Duties:
Keep reception area clean & tidy, ensuring an efficient and well-organized environment.
Receive visitors and answer any queries/take messages
Keeping a clear concise record of all telephone calls received and to whom they have been directed
Dealing with faulty lines/switchboard
Sign in visitors/create passes
Sort and distribute incoming post
Prepare Outgoing post/parcels(Franking/Weighing)

Administrative Support:
Book/confirm meetings
Book Taxis
Prepare confirmation of attendance letters
UPN Enquiries
Maintain In-Year 7-11 Applications
Keeping a clear concise record of all telephone calls received and to whom they have been directed.
Ensure Valid DBS in place for all visitors
Managing pupil absence including liaising with Heads of Year, parents and outside agencies
Ensure that attendance records are up-to-date including all interventions and meetings.
Preparing weekly reports on students’ lateness and contacting parents regarding this
Generating the appropriate letters home
Prepare attendance reports for external agencies
Any other duties needed by the school.

Communication:
Act as the first point of contact for the Trust, handling inquiries with professionalism.
Liaise with internal and external stakeholders, including staff, parents, governors, and external agencies.
Receive and welcome visitors professionally, providing refreshments as required.

Other Duties:
Manage office supplies and equipment, coordinating maintenance and repairs as needed.
Manage petty cash, ensuring accurate records and reporting.
Perform additional duties as requested by the Executive Headteacher/Director,

Person Specification:
Possess good literacy skills – Educated to A Level and have at least 5 or more A*-C GCSES’s.
Experience of operating a switchboard in a busy environment – desirable.
Proven ability to remain calm and solution-focused in challenging situations.
Excellent organisational and time-management skills, with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills, with attention to detail with the ability to maintain a flexible approach.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Confident and strong interpersonal skills, with the ability to build effective relationships with a diverse range of stakeholders.
A proactive and flexible approach to work, with the ability to adapt to changing priorities and demands.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. This post is subject to satisfactory references, enhanced DBS and Right to Work checks.
About Wembley High Technology College
Wembley High Technology College
East Lane, Wembley
Middlesex
HA0 3NT
United Kingdom
+44 20 8385 4800

Wembley High Technology College is a co-educational secondary academy based in North Wembley (Brent), for students aged 11 - 18. It is a part of the Wembley Multi Academy Trust and has an established reputation for a strong focus on academic excellence. Over the last five years we have been the highest-achieving non-denominational school in Brent.

Our mission is clear and simple: we provide a structured, disciplined working environment in which every student receives high-quality teaching and achieves his or her full potential. The School is first and foremost a learning community, which is reflected in its strong work ethic. There is a high standard of teaching across the curriculum with a particular focus on English, Mathematics and the Sciences. All students benefit from the use of state-of-the-art facilities across the science and technology disciplines, major investment in new facilities and resources, the best trained and qualified staff, and a culture of mutual respect.

Spiritual, moral, social and cultural provision sits alongside academic excellence at the heart of the School’s ethos. We offer a broad and stimulating range of extra-curricular activities to support wider learning, and provide an education that enables our students to gain places at universities of their choice.

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