Sr Specialist, HR Operations

Who We Are

Magnit is the future of work. Serving hundreds of the world’s most recognizable brands for the past 30+ years, Magnit offers the industry’s first holistic platform for the modern workforce. Magnit's integrated workforce management (IWM) platform supported by data, software, intelligence, and best-in-class services team is key to our clients’ success. It can adapt quickly to regional or industry economic shifts, and provides the speed, scale, flexibility, transparency, and expertise required to meet an organization’s contingent workforce management, talent strategy and broader organization goals. At Magnit, you’ll work with passionate colleagues who collaborate and deliver meaningful results that positively transform the largest companies around the globe.

Position Summary

This position is responsible for assisting in the timely and accurate delivery of HR Solutions for both Domestic and International staff throughout the employment lifecycle. This position provides administrative and project support to the Human Resources Department and the Manager, HR Operations.

Primary Responsibilities
• Create, organize and maintain electronic and paper files
• Conduct audits as applicable to ensure data integrity (personnel files, I-+)
• Compose and distribute routine written correspondence from human resources (separations, leave, anniversary, birth and staff announcements)
• Distribute incoming correspondence as applicable to department staff
• Maintain SOP to ensure current departmental operational processes are documented
• Support the Magnit HR Solutions e-mail in box
• Set HR Reminders and set Calendar for HR activities
• Support the off-boarding process, close out files, system shut off request and equipment return
• Maintain monthly reports/ list, New Hires, Separations, Transfers and Promotions, Emergency Contact List, line manager updates
• Responsible for the upkeep of the company organizational charts through Vizio
• Support in Employee Recognition Program activities (Anniversary, New Hire Gifts, Employee of Month Certificates, supply inventory)
• Assist in tracking the Employee Referral Program
• Process Transfer/Promotion (includes background screens and applicable offer letter, PNF
• Provide Administrative support to the department (includes meeting and presentations preparation)
• Ad hoc projects as assigned
• Verifying and Issuing verifications of employment
• Processing Charitable Contribution matches
• Processing leaves of absences and system access shutdown and having it turned back on upon return
• Updating employee personnel files and auditing them for accuracy

Minimum Qualifications
• Must have experience in confidential HR department
• HR/ER law knowledge a plus
• Strong computer skills
• Excellent verbal and written communication skills
• Working knowledge of: desktop computers and MS Office Suite – Excel, Word, Outlook, Internet access, HRIS Database, PeopleSoft, SharePoint fax, copier, phones and other office equipment needed for the job function

Working Conditions

Business casual corporate attire (could vary depending on client visits). Busy, demanding and team-oriented environment. Sitting, bending, stooping, carrying, walking, heavy phones and face-to-face contact. Heavy office machine use.