Marketing & Communications Coordinator (Event-Focused)

We’re looking for someone who an articulate self-starter who takes initiative, is flexible and dedicated, to becoming an integral part of our team! In this role you’ll take full ownership of marketing execution for various client events. You’ll work closely with our internal team and directly with clients to develop and deliver strategies and marketing materials aligned with their objectives and event timelines.

You won’t just be implementing plans, you’ll keep things moving, and bring ideas to the table. This role is ideal for someone who loves being the glue that keeps things on track and enjoys juggling multiple creative and strategic tasks.

This is a remote position, and you must have your own laptop (laptop not provided). We will ensure your laptop is set up with proper security and necessary software for our document sharing.

The Events Coordinator will assist in a number of areas, including:

The Marketing & Communications Coordinator will assist in a number of areas, including:

Review client goals, objectives, and preferred communication methods to develop customized marketing strategies
Build detailed marketing timelines and integrate them into each client’s overall event planning timeline
Attend weekly GEM team meetings to stay current on client updates and proactively adjust marketing efforts
Update progress reports and keep current for weekly team calls
Create high-quality marketing content in alignment with the strategy and timeline, including:
Electronic e-promotions (using client-preferred software)
Social media graphics and post copy
Digital flyers, banners, branded templates, and letterhead
Manage GEM’s own social media accounts by creating content, securing approvals, and scheduling posts
Schedule and distribute marketing content based on the approved timeline
Prompt clients and/or GEM for timely content approvals—take ownership of keeping the process moving forward
Work directly with GEM team members and/or clients on copy, design, and final approvals
Update client websites as needed using platforms such as WordPress, Stova, and Wild Apricot
Apply HTML coding skills for content formatting and simple customizations
Research and recommend digital marketing trends, tools, and strategies to better meet individual and unique client goals based on their industry
Find efficiencies and adapt marketing processes for each client, recognizing that GEM is not paid hourly for marketing work
Skill Set

Must Haves:

Fluent in English (spoken and written); French is a strong asset
Experience with Adobe Suite, especially Photoshop and InDesign
HTML coding experience (for email and web content)
Familiarity with e-marketing platforms (e.g., Mailchimp, Constant Contact, or others)
Strong writing and editing skills for marketing copy (we welcome AI tools to support the process, however the strength of the content should come from experience/education)
Experience with CMS platforms such as WordPress, Stova, and Wild Apricot
Highly organized, with excellent attention to detail and follow-through
Able to juggle multiple projects and deadlines with grace
Ability to attend client meetings via Zoom or MS Teams
Nice to Haves:

Experience in the event or conference industry
Knowledge of trends in digital marketing and design
Familiarity with Canva, Later, or other scheduling tools
Works Hours:
This is a contract position and is only available to people who can work with GEM as a sub-contractor and invoice GEM bi-weekly or monthly for their work.

This position will be

GEM’s working hours are between 8:00 am – 6:00 pm on Monday – Friday. So that communications between GEM and clients are made in a timely manner, email responses should be made within 18hrs. GEM has a standing 1-hour team meeting Tuesdays at 11:00am ET (which is flexible).

Wage:
$28-30 / hour plus HST (Wage is TBD based on experience).

Reviews will be done at 6 and 12 weeks.

Start Date:
Monday, August 18, 2025

How to Apply

Applications for this position will close Friday, August 1st at 5pm EST.

Please submit your resume, and 2–3 examples of marketing content you’ve created (e.g., social posts, email campaigns, or design samples) to shaina@gemstone-events.com by the application deadline for consideration.

Interviews will take place between 9am and 5pm EST on August 6th and 10th. Only those who’ve been selected for an interview will be contacted. If a second round of interviews is necessary, they will take place on August 11th. Training for the successful candidate will begin Monday, August 18th.

Job Types: Part-time, Freelance

Pay: $28.00-$30.00 per hour

Expected hours: 10 – 20 per week

Schedule:

Monday to Friday
Experience:

Microsoft Excel: 1 year (required)
Microsoft Powerpoint: 1 year (required)
Adobe Suite: 1 year (required)
Language:

English (required)
Work Location: Remote

Application deadline: 2025-08-01
Expected start date: 2025-08-18

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